Your selected emails now appear in the “Archives” folder, ready to unarchive if you need them, as discussed below. Just don’t forget to use labels instead of the “Move to” option or it won’t work. Once you have the “Archives” folder added, you can use it for future needs. That’s why you have to use labels instead. Using “Move to” is not an option because it removes the email from the “Inbox” folder.
#How to remove files from mac mail archive folder archive#
In the process above, you created an archive folder to store your archivable emails, labeled each email to “Inbox” and “Archives,” manually archived them, and can view them in the “Archives’ folder for easy retrieval. The “Archive icon” on the far right of each message is grayed out (lighter gray) if archived, and it won’t show the hand when over it. In the “Archives” folder, confirm that the emails got archived by hovering over each one.You’ll see the labels when in the “All Mail” folder. That’s why you kept “Inbox” checked and why you used labels instead of moving them. The emails disappear from the “Inbox” folder but remain in the “Archives” folder.Check off the boxes next to each email you want to archive, then click on “ ” ( Archive icon).Each email from the previous step now shows two labels: “Inbox” and “Archives.” Gmail returns to your “All Mail” folder.If there is a “minus” in the folder’s box, click on it to change it to a checkmark, then click on “Apply” when finished. Check off “Inbox,” then check the box for “Archives” or whatever you called the folder.If there is a “minus” in a box, click it twice to uncheck it. In the “Labels” menu, uncheck all boxes to start fresh.“Move to” is NOT an option here because it deletes the emails from the “Inbox” folder. Click on “ ” ( Labels icon) at the top.If you mess up, simply click it again to unselect it. Click on “ ” ( Select/Unselect box) next to each message you want to relabel/move.This folder/label displays every message in your account no matter where they reside. In the left navigational panel, scroll down and select the “All Mail” folder.This step creates a folder to store your archives before you archive them so they are easy to find later. Type a folder name to represent your archives, but do NOT choose a parent folder.Scroll down once more and select “Create new label.”.In the left navigational menu, scroll down and click on “More.”.However, since they mix with all other messages, there is a workaround to separate them from the rest. So, when you want to archive some emails you don’t need at the moment, you can easily archive them and view them in the “All Mail” folder. Creating some room in your “Inbox” folder allows you to find critical/essential emails easier.
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